Hire in Sweden

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Last updated at June 16, 2022
beautiful scenery in the country of sweden

Currency

Swedish Krona (SEK)

Capital

Stockholm

Time Zone

GMT+1

Key Country Facts

Introduction

Sweden is a constitutional monarchy with a parliamentary form of government. A king or queen is the head of state, but it is the Riksdag (Swedish Parliament) and the government which hold the power. Sweden is an export-oriented mixed economy and a high standard of living is experienced by its citizens.

Area

At 450,000 square km, Sweden is the largest country in Northern Europe. Sweden is a sparsely populated country with a total population of 10.3 million. The capital city is Stockholm. Characterized by its long coastline, extensive forests and numerous lakes. To the west the Skanderna mountains separate Sweden from Norway. Finland is located to its north-east and it is also linked to Denmark (south-west) by the Öresund Bridge.

Climate

The climate is in general mild for its high northerly latitude due to significant maritime influence. Sweden often has warm continental summers and reliably cold, snowy winters. The general climate and environment vary significantly from the south and north due to the vast latitudinal difference.

Culture

Sweden is a prosperous European nation with close cultural ties to its Scandinavian neighbours Denmark and Norway. A key characteristic of Swedish culture is that Swedes are humble, egalitarian in nature, and decision-making processes are based on consensus. Family in Sweden is extremely important and as such, the rights of children are well protected. Sweden’s flexible approach to working hours is one reason it was ranked best in the world for work-life balance.

Religion

The Church of Sweden professes the Lutheran branch of Christianity and it has a membership of almost 7 million people; making it the largest Lutheran Church globally. Although over 75% of Swedish citizens are members of the church, only 2% regularly attend services.

Official Language

The official language of Sweden is Swedish, a North Germanic language.

Sweden HR at a Glance

Employment Law

The labour market in Sweden is to a great extent self-regulated by employers’ organisations and trade unions. The Swedish labour law model is based on civil rules that govern most aspects of the employer-employee relationship. Mandatory laws and regulations in collective bargaining agreements provide a comprehensive framework for the terms and conditions of employment. Disputes are finally settled by the Swedish Labour Court, which is the final instance in employment-related disputes. However, the majority of disputes are solved by the parties on the labour market through consultations and negotiations.

 

Key Points:

  • An employment agreement does not have to take any specific form to be valid.
  • Employment may only be terminated on objective grounds, such as redundancy or personal reasons.
  • An employer has certain consultation and information obligations towards trade unions even if the employer is not bound by any collective bargaining agreement.
  • Generally, citizens of countries outside the EU must have a work permit to work in Sweden.

 

EMPLOYMENT CONTRACT

 

An employment agreement does not have to take any specific form. However, Sweden has implemented the directive on an employer’s obligation to inform employees of the conditions applicable to the employment relationship. In some cases, a collective agreement can set the framework for how the employment agreement should be formulated. An employer must provide certain information in writing to the employee concerning the principal terms of the employment. This information must be provided to the employee within one month of the commencement of the employment and shall include the following:

 

  • The employer’s and the employee’s name and address, commencement date and workplace.
  • A short description of the duties and the employee’s occupational title.
  • Information relating to whether the employment is for an indefinite term, fixed-term or is a probationary form of employment. If the employment is:
  • for an indefinite term, the applicable notice periods must be provided;
  • for a fixed term, the termination date and the form of fixed-term employment must be provided;
  • probationary, the length of the probationary period must be provided.
  • Starting salary, other salary benefits and how often the salary is paid.
  • The length of the employee’s paid holiday and the normal working hours per day or per week.
  • Applicable collective bargaining agreement, if any.

 

Contract Terms

The types of employment options are defined in the Employment Protection Act (“Lagen om Anställningsskydd” or “LAS”):

  • Probationary employment.
  • ‘Permanent employment’ is the most common type of employment, i.e. an employment contract without a defined end. The main type of employment according to Section 4 of LAS is an employment until further notice (‘permanent employment’ – tillsvidareanställning).
  • General fixed-term (temporary) employment.

Generally, an employee cannot be employed on a temporary basis for more than two years, after which the temporary employment automatically converts to continuous employment under LAS.

Employees whose duties and conditions of employment are such that they may be deemed to hold a position equivalent to CEO (“Verkställande Direktör”)  are excluded from any Collective Bargaining Agreements, but not LAS.

It is not possible for an employer to unilaterally change the essential terms and conditions of employment. Both parties must agree to such changes. The employer can unilaterally change non-essential terms of employment based on the employer’s right to direct work.

The employer can terminate employment and then re-employ the employee on new terms and conditions. However, this termination of employment requires objective grounds.

Probation Period / Trial Period

It is common in Sweden to start with a probationary employment (provanställning) which will transform into a permanent employment (employment for an indefinite term) if neither party terminates the probationary employment. LAS permits probationary employment for a period of no more than six months but can be shorter if agreed upon. Either party may terminate the probationary employment without stating the grounds, unless agreed otherwise by the parties. The employer may not by terminating the probationary employment discriminate the employee or otherwise act in contradiction with good practice on the labour market. In case the employer wishes to terminate the probationary employment prior to the last date of the probationary period, the employer shall observe a 14 days expiry notice (Section 31 of LAS). In case the employee is a member of a trade union, the employer shall at the same time notify that trade union. The employee and the trade union have a right to ask for consultations regarding the termination of the probationary employment. The employee is further entitled to a formal notice at the last date of the probationary period. An employer may serve a notice of termination on the last date of the probationary employment, i.e. without giving 14 days prior notice. According to practice, the employer shall then pay severance to the employee corresponding to 14 days salary.

Working Hours

The Working Hours Act generally regulates working hours, including regular working hours, overtime and rest periods, and stipulates a regular working week should not exceed 40 hours. An employee’s total working hours (regular hours plus any overtime) should not exceed an average of 48 hours a week during a period of four months. There is no limit for managers who sometimes have to work at home.

According to the Working Hours Act, employees have a right to get their working schedule from the employer two weeks in advance and the employer must keep a record of any on-call time, overtime or additional hours that the employees work. Deviations from certain regulations in the Working Hours Act can be made by collective bargaining agreement, but not in individual employment agreements. Workdays are usually from 8:30 or 9:00 to 17:00, Monday to Friday.

An employee should have a nightly rest period of minimum 11 hours per day (uninterrupted rest) and a weekly rest period of no less than 36 consecutive hours, not including time on standby. The Working Hours Act also states an employee should not work for more than 5 consecutive hours without a break.

Overtime

The Working Hours Act includes rules on working overtime. If there is a collective agreement in place, other rules will apply, too. The Working Hours Act does not regulate employees’ right to extra pay. Rules on extra pay for overtime, call-on or standby time are usually part of collective agreements. If a workplace does not have a collective agreement, the employee must agree with their employer about payment for any work that is carried out outside of the employee’s regular working hours.

Employees should either request overtime work in advance or get it approved by the employer. Generally, in Sweden, employees working overtime at their request is neither valued nor seen as necessary and it can be seen as an indication of poor planning and time management. It is common that after 17:00 most Swedish employees go home to take care of their families.

Overtime work must not be scheduled and there must be a special reason for employees to be asked to work overtime, such as unexpected events requiring extra staff or work efforts. The employer can request overtime work with only one hour’s notice. If urgent work is required on evenings and weekends, the employer could ask the employee to work overtime on the very same day it is needed.

Rules on overtime when there is no collective agreement – If the workplace does not have a collective agreement, the rules and regulations of the Working Hours Act apply, stipulating a maximum of 200 hours of overtime in one year and maximum 50 hours of overtime in one month.

Rules on overtime when there is a collective agreement – Under most collective agreements, employers cannot ask employees to work more than 150 hours of overtime in one calendar year. However, employees may, in special circumstances, work an additional 150 hours of overtime in one calendar year. Such overtime must be approved by the relevant trade union. Out of the total overtime hours allowed, the employer may not request more than 48 hours of overtime over a period of four weeks or 50 hours of overtime in one calendar month.

Health and Safety in the Workplace

Sweden has extensive legislation providing guiding principles regarding the work environment. The Work Environment Authority’s task is to supervise employers’ compliance with the Work Environment Act and its regulations. The Work Environment Act contains regulations concerning the obligations of employers and others responsible for safety, to prevent ill health and accidents at work. There are also regulations as regards the cooperation between employer and employee, for example, rules about the activities of safety representatives at the workplace.

 

Bonus

It is common to reward key employees or management employees with bonus payments. These can either be contractual or discretionary.

There are no generally applicable restrictions on the payment of bonuses. The Swedish Financial Supervisory Authority has issued regulations concerning banks and other credit institutions that require these companies to (among other things) have a remuneration policy that does not encourage short-term profits and excessive risk-taking.

Termination

In case of wrongful termination of employment, the termination could be challenged by the employee and declared invalid by the court. The employer may be obliged to pay salary and benefits during the court proceeding, punitive damages (normally not exceeding SEK 100,000), compensation for economic losses (the maximum compensation allowed by LAS is 32 monthly salaries), and the costs for the litigation.

Individual Dismissals

Objective grounds for termination due to personal reasons may include:

  • negligent performance,

  • serious misconduct,

  • theft,

  • disloyalty, or

  • other aggravating circumstances relating to the employee and his/her individual performance.

The employer has the burden of proof in this regard and it is often very difficult to present sufficient evidence to support the ground of termination of an employee for personal reasons. Further, the employer has an obligation to provide support to the employee to improve through, e.g., education or performance improvement plans.

Prior to terminating an employment agreement for subjective personal reasons, the employer must notify the concerned employee in writing and, if the employee is a union member, the trade union, two weeks in advance.

Dismissal without notice is lawful only where the employee has committed a fundamental breach of the employment agreement, such as gross misconduct and should be implemented only in exceptional cases. If an employer wants to summarily dismiss an employee who is a union member, without notice (in a situation where the employee grossly neglects obligations towards the employer), the information must be given to the trade union one week before the dismissal.

The employee or the trade union may, within one week from receiving the information, request consultations with the employer concerning the dismissal. According to Swedish law, no prior approval from a government agency is required for dismissing employees.

Restricted or prohibited terminations

  • If employment is terminated due to redundancy, the notice period for an employee on full parental leave does not commence until the employee returns to work or the date the employee would have returned to work.

  • If an employee is given notice of termination during the employee’s annual leave, the notice of termination shall be deemed effective no earlier than the day after the annual leave ends.

  • Termination of employment may not be in violation of applicable anti-discrimination laws (such as the Discrimination Act and the Parental Leave Act). For instance, pregnant employees and new mothers are protected from dismissal.

  • Employees who also are trade union representatives may be protected under the Trade Union Representative in the Workplace Act.

If an employer wishes to terminate a permanent employment relationship,

  • the employee concerned must be notified in writing.

  • the letter of notice must contain information about how the employee may contest the termination of the contract.

  • the letter of notice must either be handed to the employee in person or sent by registered mail.

Grounds for Termination

LAS requires that a permanent employment relationship may only be terminated if the employer has a “just cause” in order to terminate employment. The EPA distinguishes between termination due to personal reasons (such as poor performance, misconduct or disloyalty) or economic reasons (such as restructuring or reorganization, closing down of business, etc.). 

An employer will not be considered to have grounds for dismissal if the employee can reasonably be transferred to another job. Thus, before notice of termination is given, the employer must investigate whether there are any vacant positions within the employer’s business that the employee can be offered.

Collective Dismissals

  • In Sweden, the obligation to consult collectively is applicable even if the redundancy concerns only one employee, as the Co-Determination Act (medbestammandelagen) does not recognize the term “collective redundancies”. 

  • A notification to the Swedish Public Employment Service shall be made if at least five employees are affected by a decision on terminations due to a redundancy situation.

  • This also applies if the total number of notices of termination is expected to be 20 or more during a 90-day period.

  • When the labour force has to be made redundant owing to objective reasons, the basic principle to be applied is that the employee with the longest aggregate period of employment with the company should be entitled to stay the longest. Therefore, the employer must select those to be dismissed on a “last in, first out” basis. 

  • A condition for continued employment is that the employee has sufficient qualifications for one of the available positions that may be offered.

  • Even when employers have not signed a collective agreement, they must request a negotiation with a labour union before they terminate a member-employee. Failure to request a negotiation could result in punitive damages for the employer.

 

Notice Period

Employees – An employee who wishes to resign must give one month’s notice. The period of notice may be longer.

Employers – An employer must provide a prior notice of termination before dismissing an employee and certain formal rules set out in LAS must be observed by the employer when serving a notice of termination to an employee. Notices shall always be made in writing and must state the procedure to be followed by the employee in the event the employee wishes to claim that the notice of termination is invalid or to claim damages as a consequence of the termination. The notice shall also state whether or not the employee enjoys rights of priority for re-employment. The letter of notice must either be handed to the employee in person or sent by registered mail.

Statutory notice periods vary between one and six months, depending on the length of the employment term:

Length of Employment Term Statutory Notice Period
Less than 2 years 1 month
At least 2 years but less than 4 years 2 months
At least 4 years but less than 6 years 3 months
At least 6 years but less than 8 years 4 months
At least 8 years but less than 10 years 5 months
At least 10 years 6 months

The length of the notice period may be extended by virtue of collective bargaining agreements or individual contracts.

Employees are both entitled to and have a duty to work during the notice period and are entitled to salary and all other employment benefits. Agreements on Garden Leave and payment in lieu of notice are subject to the employee’s consent.

The provisions in LAS regarding termination of employment are mandatory; however, the employer and the employee may agree to terminate the employment. Accordingly, it is possible to reach a separation agreement stipulating payment in lieu of notice and other terms and conditions that shall apply in connection with the separation.

Any notice period is not deemed to begin until negotiations have been settled. The notice period begins on the day an agreement is signed.

Redundancy / Severance Pay

  • There are no statutory provisions regarding severance pay. However, an employee may be entitled to severance pay in accordance with an employment agreement, a collective bargaining agreement or a separation agreement.

  • At least in midsize to large companies, it is standard practice to include a severance payment on top of the notice period for a managing director (typically not covered by employment protection) in the employment agreement, normally corresponding to 6 to 12 months’ fixed salary.

  • In a specific termination situation, it is common that the employer pays a severance payment in addition to notice in a settlement agreement, especially if it is unclear whether “just cause” for termination exists or if there are other issues – e.g., non-compliance with the “last-in-first-out” rule.

Post-Termination Restraints / Restrictive Covenants

There are no specific statutory rules under Swedish law prohibiting post-contractual restraints. Instead, the rules are normally contained in collective bargaining agreements, which may allow post-contractual restraints under certain circumstances. However, such restraints may be deemed unreasonable and set aside or adjusted by a Swedish court. If the employee is provided with compensation (at least 60% of the employee’s monthly salary) during the restricted period, the chances of the restrictions being enforceable are typically better.

Non-competes

Normally 9 months, but at most 18 months. The latter normally only applies in exceptional circumstances. In order for a non-competition clause to be valid, the employee must be entitled to compensation during the restricted period. The compensation does not need to exceed 60% of the employee’s previous salary with the employer.

Customer non-solicits

Permissible, but can be adjusted by a court ruling. There is no defined time limitation for clauses regarding non-solicitation of customers, such as for non-compete clauses, but in practice they adhere to the time limitations and conditions set forth in non-compete covenants.

Employee non-solicits

Permissible, as a non-solicitation of employees clause is considered a less restrictive post-termination covenant. Non-solicitation clauses should not, however, extend beyond the legitimate interest to equalize the competitive advantage gained by the employee through the knowledge of the former employer’s employees. The period for a non-solicitation of employees clause is often the same as for clauses regarding non-compete and non-solicitation of customers.

Enforcement of Restrictive Covenants

Covenants are normally combined with a contractual penalty. The penalty shall be reasonable in relation to the employee’s salary. Normally such penalty for each breach of the clause is set to between three and six months’ salary. Furthermore, restrictive covenants may also be combined with a continuing penalty.

Timesheets

In 2019, the European Court of Justice stated that companies must set up a system to record the working time of their employees. Thus, employers are obliged to implement an objective, reliable and accessible system that allows recording of the daily workday performed by each employee.

Trade Unions / Collective Agreements

Among Swedish employees, the rate of labour union membership is high with just over 70% of the Swedish working force and is fairly evenly distributed among private, local government and state sectors. The Co-Determination Act (medbestammandelagen) consists of rules regulating collective agreements, rules of procedure regarding negotiations, consultations and employee representation. Collective agreements are common in all industries.

Employers are also highly organised and the vast majority of Swedish workplaces are bound by collective agreements, which then take precedence over certain articles of Swedish legislation.

Sweden’s three central organisations are LO, TCO and SACO:

  • Landsorganisationen i Sverige (LO) (Swedish Trade Union Confederation) is a confederation of 14 national trade unions for blue-collar workers.

  • Tjänstemännens Centralorganisation (TCO) (Swedish Confederation for Professional Employees) is a confederation of 13 trade unions for white-collar workers.

  • Sveriges Akademikers Centralorganisation (SACO) (Swedish Confederation of Professional Associations) is a confederation of 21 trade unions for graduate professionals.

The concept of works councils is not recognized in Sweden (besides European Works Councils). Instead, employees’ influence is safeguarded by the trade unions.

Fixed Term Contracts

LAS and collective agreements regulate the forms of fixed-term employment allowed. When there is a collective agreement in place, all fixed-term employments apply in accordance with this. Employers must treat fixed-term employees in the same manner as comparable employees on open-ended contracts relation to pay and other conditions of employment, unless the less favourable treatment is justified or unrelated to the fixed-term status.

Under LAS, an employer may offer fixed-term employment contracts in the following four situations:

  • Seasonal employment;

  • General fixed-term employment (i.e. project-driven employment for a fixed period);

  • Temporary substitute employment (i.e. cover for when another employee is on leave); or

  • When the employee has reached 67 years of age.

When an employee has been employed for a total period of five years and at least two of those five years have been a fixed-term or temporary employment, the employment contract shall become permanent (indefinite term of employment).

Tax and Social Security

Personal Income Tax

Personal income tax in Sweden varies depending on how much an employee earns (national income tax) and the local tax rate of their registered municipality (municipal income tax). In 2020, national income tax is only applicable to income of over SEK 509,300, and is charged at a rate of 20%. Municipal income tax, on the other hand, is applicable on all earnings and is levied with 32 percent (average rate) on total of taxable income. Some religious denominations in Sweden may be due up to 1% of an employee’s income, should the employee be a registered member of that religion. To verify individual tax rates, employers should ask their employees to obtain an A-Tax certificate from the Swedish Tax Authority. The top marginal rate on earned income is approximately 55.5 percent in practice.

Employment income is taxed at the following rounded taxable income amounts (2020):

Taxable Income (SEK*) National Income Tax (%) Municipal Income Tax** (%)
From 0 to 509,300 0.0 32.0
Over 509,300 20.0 32.0

* Swedish kronor

** This rate equals the average municipal tax rate.

Tax allowances and tax credits

Standard reliefs

  • Basic reliefs: A basic allowance is given for assessed earned income and varies between SEK 13,900 and SEK 36,500, depending on income. When individuals pay central government income tax, the basic allowance is at its lowest level, which equals SEK 13,900.

  • Standard marital status reliefs: None.

  • Reliefs for children: None.

  • Work-related expenses: None

Personal Earned Income Allowance – Full Year Residents

Total Income (SEK) Allowance (SEK)
21,100 – 47,200 21,100
47,300 – 128,600 20,200 – 36,400
128,700 – 147,300 36,500
147,400 – 372,300 36,400 – 14,000
372,400 and above 13,900

SOCIAL SECURITY

Sweden has one of the most highly developed welfare systems in the world. Employers deduct social insurance contributions from employee wages on a monthly basis and remit them to the Swedish Tax Agency using the PAYE system.

Employee Social Security Contributions – Employees must make a 7% contribution towards the public social security system with a cap at an annual income of SEK 538,700 (maximum contribution SEK 37,700).

Employer Social Security Contributions – The social security system in Sweden is comprised of several elements:

  • Health insurance

  • Benefits for work-related accidents and occupational diseases

  • Benefits for invalidity

  • Pensions for the elderly and survivors

  • Unemployment insurance

  • Parental and family benefits

Swedish social security contributions are payable by the employer at a rate of 31.42 percent of the employed personnel’s gross salary. There are no upper limits in respect of employer contributions.

On premiums for occupational pensions paid by the employer a special wage tax (24.26%) is applied. Employees do not pay income tax on their occupational pension until they retire, however, if a pension allowance is paid in cash, that payment is subject to normal tax and social security contribution withholding regulations.

It is important to note that there is a two-tier pension system in Sweden. The state pension is financed with a 10.21% contribution from social security, but employers must also pay a minimum contribution of 4.5% of base salary to an employee’s occupational pension plan

The employers’ contributions are calculated as a percentage of the total sum of salary and benefits in a year. Rates for 2020 are:

Program Employer (%)
Retirement Pension 10.21
Survivor’s Pension 0.60
Parental Insurance 2.60
Health Insurance 3.55
Labour Market 2.64
Occupational Health 0.20
General Wage Tax 11.62
TOTAL 31.42

*The above rates serve as a broad guideline. Actual rates charged will differ.

Employees

Salary Payment

Salaries are usually paid into a bank account at the end of the month. Employers have an obligation to deduct tax at source. This tax includes all social insurance contributions except unemployment insurance contributions.

Payslip

Employees are entitled to receive a written salary specification showing their salary and the deductions made. Employers must also provide an annual income statement (kontrolluppgift) to the employee and to the Swedish Tax Agency.

Annual Leave

The Annual Leave Act regulates minimum holiday entitlement and holiday pay and applies to all employees. Under the Act, employees are entitled to 25 days of paid holiday per year, running from 1 April to 31 March. Regarding employments lasting up to three months, it is possible to agree that the employee will not be entitled to any holiday. The employee will still, however, be entitled to holiday pay.

Annual leave days accumulate at a rate of 2.08 days per month; employees wishing to take holidays can only normally do so in the year following the one in which the time has been earned – unless they make special arrangements with their employer.

An employee’s total holiday pay is 12% of the total Annual Gross Base Salary and annual variable salary paid. The holiday pay is then divided by the number of accrued paid annual leave days. Holiday pay is subject to standard income tax and employer social security contribution rules.

30 days of annual holiday is common for white collar employees and professionals, either by individual contract or by a collective bargaining agreement.

Carry Over Rules

Employees can carry over up to 5 unused days every year (or more if they are entitled to over 25 days) and save those days for up to 5 years.

Sick Leave

Employees must notify the employer immediately of their condition in order to receive sick pay. An employee who is unable to perform work for a period longer than seven days must present a doctor’s certificate. Otherwise, the employer is not obliged to pay sick pay. The employer can under certain circumstances request a doctor’s certificate during the first seven days of absence, for example, if an employee has repeated short-term absence without any apparent medical cause.

Generally, no wages or sick pay are paid for the first day of absence due to illness (qualification period). The employee is entitled to sick pay from the employer from day 2 to day 14 of each period of absence. The sick pay amounts to 80% of the employee’s salary.

After 14 days, sickness benefit is paid by the Swedish Social Insurance Administration (Försäkringskassan) to the employee, amounting to approximately 80% of the salary, but capped at SEK 804 per day. Collective agreements usually have other and more beneficial terms for compensation during sick leave and individual employment agreements can also include more beneficial terms.

The employer may receive from the state compensation for annual sick pay costs that exceed a certain level as an additional safety net against high sick pay costs for employers.

An employee is also entitled to (unpaid) time off for rehabilitation and dental appointments.

Compassionate & Bereavement Leave

The laws on compensation and leave for the “Care of Close Relatives” or “Pressing Family Reasons” (Lag om ledighet för närståendevård, lag om rätt till ledighet av trängande familjeskäl) stipulate that employees shall have the right to leave:

  • when a person close to them is seriously ill,

  • when a person close to them has a serious accident or death.

This right cannot be contracted away and takes precedence even over any collective wage agreements, but in some instances may be limited to just a few full days a year.

Other Rights for Leave of Absence

A leave of absence, tjänstledighet in Swedish, is a period of time during which one does not work (and generally does not get paid) but retains employee status and job security. After the leave, an employee is guaranteed the same position, or at least a very similar one.

There are provisions governing leave of absence in some 20 different statutes in Swedish law. There is no general right to a leave of absence, but the right exists in certain circumstances in which employees have a legal right to extended time off from work. These include:

Education – According to the Employee’s Right to Educational Leave Act (Studieledighetslagen) of 1974, any person who has been employed at a company for at least six months or a total of at least twelve months during the past two years, has a legal right to take a leave of absence for studies for an unpaid period of up to six months.

Starting a company – The Right to Leave to Conduct a Business Operation Act of 1998, gives employees who have been working for at least six months for an employer, the right to take a leave of absence of up to six months to start their own company. Certain stipulations have to be complied with, including that the start-up company cannot be a competitor of the current employer.

Political and union activities – Union work is one of the most important types of leave, and the Trade Union Representatives Act states that “an employer may not hinder a union trustee from completing his or her assignments”.

Maternity & Parental Leave

The Parental Leave Act stipulates parents’ right to leave. Both parents have an equal right to leave and the parental leave is gender-neutral in its construction. These rights include:

  • It is obligatory for women to take two weeks’ maternity leave before or after delivery. The Parental leave law §4 states the right for female employees to breastfeed the child, but there are no further details about how this impacts work.

  • Flexible working: Until a child reaches the age of eight, parents have the right to reduce their normal working time by up to 25 per cent; there is no payment for the reduced hours.

  • The employee may be on parental leave until the child is 18 months. Thereafter, the employee is entitled to leave for as long as they receive full parental benefits (föräldrapenning) from the state.

  • In addition to the parental leave, pregnant employees can take up to 60 days of government-funded leave before childbirth, or longer if there are medical grounds to do so.

  • Under the Social Insurance Code, the second parent has a right to leave for 10 working days in connection with childbirth. These days can be taken in fractions and must be taken before 60 days have passed since the child has come home after the birth.

  • Compensation is paid by the state for a total of 480 days per child. Parents can take out parental benefit up to and including the day the child turns 12 years old or when the child finishes form/grade 5 in compulsory school. But, from the child’s 4th birthday, only 96 days in total can be saved (for twins, 132 days can be saved in total).

  • The entitlement of parental days is divided equally between the parents, but they have the right to transfer their entitlements to each other, with the exception of 90 days. Hence, one parent may use a maximum of 390 days. Single parents are entitled to the full 480 days.

  • For 390 days the allowance is capped at nearly 80 % of the employee’s salary, limited to SEK 1,006 per day.

  • For the remaining 90 days, the compensation is SEK 180 per day.

  • If a collective bargaining agreement applies, the employee may be entitled to certain compensation from the employer in addition to the compensation from the state.

  • Parents can take leave in one continuous period or in several blocks of time to a maximum of three periods each year (many employers allow for more periods).

  • Both parents can take up to 30 days of paid leave at the same time, until the child reaches one year of age (‘double days’).

  • If birth is given to multiple children (twins, triplets), the parents receive the following number of parental benefit days:

 

Number of Children Days at Sickness Benefit Level Days at Minimum Level Total Days
1 390 90 480
2 480 180 660
3 660 180 660
  • Parental benefit that is based on income is called parental benefit ‘at sickness benefit level’. To receive parental benefit at sickness benefit level, the employee must have had an annual income of at least SEK 82,100 for at least 240 consecutive days before the estimated delivery date (workplaces or income levels can have varied during the qualifying period). All parental benefit is taxable.

  • If an employee has worked for less than 240 consecutive days before the child is born, has been without an income or earned less than SEK 117,590 in a year, they receive SEK 250 per day at sickness benefit level for the first 180 days that are taken out for the child. After the parents have taken out 180 parental benefit days, they receive parental benefit based on their income, but a minimum of SEK 250 per day at sickness benefit level.

Adoption leave

  • The terms of parental benefit are generally the same for adopting parents. Employees can receive the parental benefit from the date they receive the child into their care but may not go beyond when the child turns 12. If parents adopt two or more children at the same time, they get an additional 180 days per child.

Care of a sick child (tillfällig föräldrapenning, VAB)

  • Temporary parental leave – Parents can stay home from work in order to care for a sick child, or accompany the child to a medical appointment, and receive ‘temporary parental benefit’ for a maximum of 120 days per child per year. The child must be between 8 months and 12 years old (under certain circumstances the employee is entitled to compensation even if the child is older or younger). If the child is seriously ill receipt of the benefit can be extended for an unlimited number of days.

 

Public Holidays

There are 14 public holidays in Sweden during which employees are generally entitled to have paid time off. In addition, although not official, Midsummer Eve and New Year’s Eve are considered and generally treated as public holidays. These days are not included in the minimum holiday entitlement. Many employees are also entitled to half-days the day before a public holiday. However, it is common for the employer to have a policy for public holidays or for collective agreements to regulate this.

Benefits to the Employee in Sweden

Statutory Benefits

The following statutory benefits apply to employees in Sweden:

  • Family allowances/care of Relatives

  • Healthcare

  • Incapacity benefits

  • Pension — old-age and survivor’s pension

  • Social assistance

  • Unemployment benefits

Healthcare is primarily financed via taxes. Healthcare treatment is free under the public social security system but as a patient, one also has to pay a basic fee.

OTHER BENEFITS

In general, benefits are either introduced by the individual contract of employment or by the collective bargaining agreement. The benefits provided to an employee usually depend on his or her level of seniority in the organization. Common benefits, at least for persons at a more senior level, are:

  • Additional paid holidays,

  • Enhanced contributions to a private pension insurance,

  • Health and death insurance,

  • Mobile telephone,

  • Company car/car allowance,

  • Contributions from the employer during parental leave (in addition to what is paid from the Swedish state).

Collective bargaining agreements typically include provisions regarding payment of pension contributions into private pension insurance. Benefits are generally subject to social security charges to be paid by the employer and taxes to be paid by the employee.

Visas and Foreign Workers

General Information

EU/EEA citizens and Swiss citizens can work in Sweden without a work or residence permit.

People who have a residence permit in an EU country, but are not EU citizens, can apply to obtain the status of long-term resident in that country.

Citizens of countries outside the EU/EEA and non-Swiss citizens must, obtain a work permit. The work permit must normally be obtained before the individual enters the country. The work permit requirements are as follows:

  • The individual must hold a valid passport.

  • The prospective employer in Sweden must issue an offer of employment with a salary and other terms of employment that are at least equivalent to those of the relevant Swedish collective bargaining agreement or such terms that are customary in the relevant occupation or industry. This means that, among other things, the employer is required to supply an occupational pension and a number of other standard employee benefits.

  • The employer must have advertised the position for at least ten days on the Swedish Public Employment Agency’s website prior to the application being filed. This requirement does not apply if the employee is transferred to Sweden within a group of companies.

  • A trade union must be offered the opportunity to comment on the offer of employment and state whether or not the salary and other terms fulfil the requirements listed above.

  • For certain work such as work within the construction, restaurant, hotel and cleaning services sectors, the employer must also prove its capacity to pay a salary to the employee through the disclosure of bank statements and other documents.

  • The employee must also earn enough from the employment to be able to support themselves, the gross salary should be at least 13,000 Swedish kronor per month.

  • The relevant trade union must have been given the opportunity to express an opinion on the terms of employment.

A residence permit is required for an employee who will be working in Sweden for more than three months. An individual obtaining a working permit for a time period exceeding three months will also be granted a residence permit. If the employment is for a period less than three months, citizens of certain countries must apply for a visa in addition to the work permit.

Applications for work and residence permits are filed electronically with the Swedish Migration Board. An application for an extension of the work permit must be submitted before the existing permit expires. The employee can continue to work while waiting for a decision.

Cost – The application fee for a work and residence permit is SEK2,000.

Time frame – The processing time for a work and resident permit varies. Where the application is complete, a decision can often be reached within two to four months. The processing time for an extension application is usually longer.

After a work permit has been granted – An employer hiring an individual who is not a citizen of an EU/EEA member state or a Swiss citizen is required to notify the Swedish Tax Agency of the hiring to by completing “form SKV 1160” with the name, address and employment period of the employee. The report must be made by the 12th of the month following the month when the employee started to work. A failure to observe this obligation can result in liability to pay a fine or, where there are aggravating circumstances, imprisonment.

The employer must also verify that the employee holds a valid work and residence permit and keep a copy of the relevant documents for 12 months after the termination of the employment. An employer employing individuals who do not hold the required work or residence permits, can be liable for sanctions such as a fine or, in aggravating circumstances, imprisonment.

GETTING A TAX NUMBER

Anyone planning to live in Sweden for one year or more, is generally required to be registered in the Swedish Population Register, after which they will be given a Swedish personal identity number (personnummer). The Swedish Tax Agency will register the following information:

  • Which building and address the individual lives at

  • Place of birth and citizenship

  • Civil status and any relationship to a spouse, children or parent.

In order to be registered in the Swedish Population Register (folkbokförd), the Swedish Tax Agency (Skatteverket) needs to be notified about the person’s move to Sweden. This can be done by visiting one of the Swedish Tax Agency’s service offices (servicekontor).

Public Holidays in 2022

S.No Occasion Date
1. New Year’s Day January 1st
2. Epiphany January 6th
3. Good Friday April 15th
4. Easter April 17th
5. Easter Monday April 18th
6. May Day May 1st
7. Ascension Day May 26th
8. Whit Sunday June 5th
9. National Day June 6th
10. Midsummer Day June 25th
11. All Saints’ Day November 5th
12. Christmas Day December 25th
13. Boxing Day December 26th

Note: Midsommarafton (Midsummer’s Eve), and Nyårsafton (New Year’s Eve; 31 December) are not official holidays but are generally nonworking days for most of the population

Several other holidays are observed, either unofficially at a national level or by official local public observance.

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